Information flow in organizations depends on the use of documents, whether electronic or paper-based.  The large overhead cost of handling these documents can adversely affect the bottom line through the use of printing and reproduction tools.

With the expansion in use of USB memory sticks, a new world of information transport has come of age. Now, large quantities of information can be easily and quickly transferred to another terminal or system. USB sticks are also extremely useful in scanning, storing, and printing documents in an office environment.

Key documents such as invoices, shipping tickets and purchase orders are generated in virtually every business. While these items are generally printed on paper, they are not usually re-integrated into workflow documentation systems.

The challenge with a typical invoicing process is that it is most often an error-prone and time-consuming process which entails a great risk of theft or loss of paper documents. Invoices are usually entered manually as a remittance stub and check and also copied on paper before being sent to the bank.

A Multifunction System or MFP has been defined as a system of office equipment or paper management that utilizes an office machine that is connected to a network system and performs two or more functions with relation to printing, copying, scanning, and faxing. MFPs can provide multiple business office functions through one dependable device.